Accounts Payable Operations Lead

The Accounts Payable (AP) Operations Lead serves as a subject matter expert within the Accounts Payable function.  This role is responsible for streamlining day-to-day operations, advance automation initiatives, and ensuring scalable, well-controlled and documented AP processes.  The AP Operations Lead partners closely with the AP Manager to support execution excellence, process consistency and continuity.

Hybrid position or remote work available ( for the right candidate), must be able to travel to Lakewood, NJ location as needed for training purposes.

• Act as a subject matter expert and administer AP modules within Enterprise Resource Planning (ERP) and spend‑management platforms (i.e. NetSuite and Ramp); coordinate system integrations and ensure real‑time syncing of transactions for accurate reporting
• Lead AP automation initiatives—automate invoice processing, approval routing, and payment scheduling using RAMP to reduce manual tasks and improve accuracy and processing time
• Collaborate with procurement, treasury, and accounting teams to optimize cash‑flow management, secure favorable payment terms, and resolve discrepancies or disputes with vendors
• Assist with accurate and timely month‑end and year‑end close processes for accounts payable and support audits with required documentation
• Document and strengthen internal controls by supporting segregation of duties, approval thresholds, vendor master maintenance, and periodic control reviews
• Identify operational risks, inefficiencies, or recurring errors and implement practical, scalable solutions
• Train users on newly documented processes

The above duties are meant to be representative of the position and not all‑inclusive.

Education/Training: Associate or Bachelor’s degree in Accounting or a related field preferred

Business Experience:

• 7 or more years of progressive accounts payable (AP) experience preferably managing process improvement initiatives
• Experience implementing AP automation is highly desirable
• Proven experience with ERP and AP automation systems, including NetSuite and Ramp or similar platforms.

KNOWLEDGE, SKILLS & ABILITIES:

• Strong understanding of accounts payable processes and accounting principles, including three‑way match and internal controls
• Proficiency with automation software and ability to drive adoption of technology that captures invoice data, routes approvals, and reduces errors
• Strategic mindset with an eye for process optimization and change management; able to identify pain points and implement improvements gradually to support scalability
• Demonstrated professionalism, strong communication, and interpersonal skills, including the ability to collaborate across functions, and build vendor relationships
• Ability to muti-task and change direction as business needs require

PHYSICAL DEMANDS:

• Ability to work for extended periods at a computer workstation and use office equipment
• Ability to participate in meetings, both in-person and virtually, which may require sitting or standing for extended periods
• Visual acuity sufficient for reading and reviewing detailed reports and documentation

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.